Today is Prinsjesdag. On this third Tuesday of September, the new working year of the government begins and Minister Kaag of Finance presents the Budget Memorandum and the National Budget to the House of Representatives. A good moment to look at how much you can save by introducing ValidSign’s digital signature.
Material costs
It comes as no surprise that everything is becoming more expensive again, but that makes it no less important for organisations to look at where savings can be made. Organisations send hundreds or thousands of documents for signing annually. The costs for sending and signing a paper contract or agreement are approximately three euros. The costs surrounding the signing of documents add up quickly for an organisation that performs hundreds or perhaps thousands of signings per year. The digital signature is the solution to reduce these costs.
Additionally, printing a contract of three A4 pages plus the general terms and conditions of 10 pages quickly costs a total of €0.80. Documents no longer need to be unnecessarily printed only to be signed with a wet signature. The costs of paper and ink disappear for good through the use of ValidSign’s digital signature.
Labour costs
In addition to the material costs of the document workflow, labour costs are an even larger expense that can be significantly reduced by implementing the digital signature. It is, however, difficult to determine the exact costs as the cost picture depends on multiple factors, including the hourly wage, the size of the company, and the number of contracts the organisation sends for signing on an annual basis.
Start saving now
In any case, we can state that an office manager and/or administrative employee no longer needs to print, prepare, and send documents by post. Tracking the status of sent documents can also be seen at a glance in the digital signature platform. Even when a contract has not yet been signed, it is possible to send a reminder from the digital signature platform, which often eliminates the need to follow up by phone.
In summary, the wet signing process is not only burdensome for the environment, but it is also a labour-intensive process that costs a lot of time and therefore money. The signing process is precisely a process where significant improvements can be made. By switching to digital signing, the turnaround time can be accelerated by as much as 80% and the process becomes much less labour-intensive for both the end user and the signer. Errors and data breaches can be greatly reduced through the fully digital process, which also allows you to digitally archive your documents immediately.
Would you also like to digitalise your entire workflow to save time and costs? Then please contact info@validsign.eu and we will be happy to tell you more about ValidSign’s digital signature.
