Track, archive & manage
Real-time status, tamper-proof audit trails, secure archiving.
Dashboard overview
See all your documents at a glance. Real-time status updates for every transaction.
Real-time tracking
Know exactly where each document is in the signing process. See who has signed, who has not, and what is pending. Set up automatic reminders for unsigned documents so nothing falls through the cracks.
- Live status updates for every document
- Automatic reminders for pending signatures
- Notification when all parties have signed
- Bulk actions for managing large volumes
Tamper-proof audit trail
Every action logged. Every detail captured. Legally admissible evidence.
Who
Full signer identification with name, email, and authentication method used.
When
Precise timestamps for every action: opened, viewed, signed, declined.
Where
IP addresses and geolocation data for each signing action.
What
Document hash verification ensures the signed document has not been altered.
Secure archive
Your signed documents, safely stored and always accessible.
Encrypted storage
All documents encrypted at rest and in transit. AES-256 encryption with European data residency.
Instant download
Download signed documents anytime. Original PDF with embedded signatures and audit trail.
Retention policies
Configure document retention periods per department or document type. Automatic cleanup when retention expires.
Reporting & analytics
Insights into your signing workflows.
Completion rates
Track what percentage of documents get signed and identify bottlenecks.
Signing speed
Average time from send to signature. Benchmark against industry standards.
Department usage
See which teams use ValidSign most and how many documents they process.
Custom reports
Build custom dashboards and export data for compliance or management reporting.
See ValidSign in action
Experience the complete signing workflow, from document upload to legally binding signature.
Frequently asked questions
ValidSign shows real-time tracking for every document, so you know exactly where it is in the signing process: who has signed, who has not and what is pending. You can set up automatic reminders for unsigned documents, receive a notification when all parties have signed, and use bulk actions to manage large volumes from the dashboard overview.
The ValidSign audit trail records who signed, with name, email and the authentication method used, and when, with precise timestamps for every action such as opened, viewed, signed or declined. It also records where, with IP addresses and geolocation data, and what, through document hash verification that ensures the signed document has not been altered. ValidSign calls this legally admissible evidence.
ValidSign stores signed documents in a secure archive. All documents are encrypted at rest and in transit, with AES-256 encryption and European data residency. You can download signed documents anytime as the original PDF with embedded signatures and audit trail. Retention periods can be configured per department or document type, with automatic cleanup when retention expires.
ValidSign gives insights into your signing workflows. You can track what percentage of documents get signed and identify bottlenecks, see the average time from send to signature, and see which teams use ValidSign most and how many documents they process. You can also build custom dashboards and export data for compliance or management reporting.