Sign documents from
Microsoft Word
Prepare, send, and sign documents without leaving Microsoft Word. The ValidSign add-in brings digital signing into the application your team already uses every day.
How it works
The ValidSign Word add-in integrates directly into the Microsoft Word ribbon, giving your team signing capabilities right where they create documents.
Create your document
Write or open a document in Microsoft Word as you normally would. Use your existing templates and formatting.
Place signature fields
Use the ValidSign add-in panel to place signature fields, initials, date fields, and other signing elements directly in your Word document.
Send for signing
Add signers, set the signing order, and send - all from within Word. Signers receive a notification and can sign from any device.
Track & archive
Monitor signing status from the add-in panel. Completed documents are automatically archived with a full audit trail.
Key features
Place signature fields in Word
Drag and drop signature fields, initials, dates, and checkboxes directly onto your Word document. Position them exactly where you need them.
Send for signing from Word
No need to switch applications. Add signers, configure verification methods, and send documents for signing - all from the Word ribbon.
Track signing status
View real-time signing progress in the add-in panel. See who has signed, who is next, and receive notifications when signing is complete.
Auto-archive completed docs
Signed documents are automatically saved with a tamper-proof audit trail. Download or integrate with your document management system.
Benefits
Familiar environment
Your team works in Microsoft Word every day. Adding digital signing to Word means zero friction and immediate adoption.
No learning curve
The add-in uses familiar Word interface patterns. If your team can use Word, they can sign documents digitally in minutes.
Works with existing templates
Use your existing Word templates as-is. Simply add signature fields and send - no need to recreate documents in another platform.
eIDAS compliant
Every signature placed through the Word add-in meets eIDAS standards for advanced electronic signatures with full legal validity.
See the Word integration in action
Frequently asked questions
The ValidSign add-in works with Microsoft Word 2016, 2019, 2021, and Microsoft 365 (both desktop and web versions). It supports Windows and macOS.
Yes. You can use any existing Word document or template. Simply open it in Word, add signature fields using the ValidSign add-in, and send it for signing.
No. Only the document sender needs the add-in. Signers receive a link and can sign from any device using a web browser - no software installation required.
Yes. All signatures created through the ValidSign Word add-in are eIDAS-compliant advanced electronic signatures, legally valid and enforceable across the European Union.
See ValidSign in action
Experience the complete signing workflow, from document upload to legally binding signature.