Digital signing for
AFAS
Send HR documents for signing directly from AFAS. Employment contracts, onboarding documents, and policy agreements are signed and archived automatically, without leaving AFAS.
See it in action
Walk through the AFAS signing flow step by step in this interactive demo.
How it works
ValidSign integrates directly into AFAS so your HR team can send, sign, and archive documents without switching between systems.
Select document in AFAS
Choose the HR document you want signed — employment contract, policy agreement, or onboarding form — directly inside AFAS.
Add signers
Select employees from AFAS or add external signers. Set the signing order and choose verification methods such as SMS or email.
Send for signing
Signers receive a notification and can sign from any device. Progress is tracked in real time inside AFAS.
Automatic archiving
Signed documents are automatically stored back in the employee dossier in AFAS, with a full audit trail and tamper-proof seal.
Key features
Sign from AFAS
Start a signing workflow directly from AFAS. No need to download documents, switch to another platform, or manually re-upload signed files.
Flexible signing order
Define sequential or parallel signing flows. The manager signs first, then the employee — or everyone at once. You decide the order.
Secure authentication
Verify signer identity with SMS, email, or iDIN authentication. Meet compliance requirements for sensitive HR documents with ease.
Automatic archiving
Signed documents are automatically filed in the correct employee dossier in AFAS. No manual steps, no missing files, complete audit trail.
Benefits
Zero context switching
Your HR team stays in AFAS for the entire signing process. No switching between platforms means fewer errors and faster turnaround.
Compliance ready
Every signature includes a full audit trail with timestamps, IP addresses, and authentication proof. Meet eIDAS and employment law requirements.
Faster onboarding
New employees sign all onboarding documents digitally before their first day. Reduce onboarding time by up to 80% compared to paper.
Complete audit trails
Every action is logged: who signed, when, from which device, and how they were verified. Tamper-proof evidence for every HR document.
See the AFAS integration in action
Frequently asked questions
ValidSign integrates with AFAS Profit and AFAS Online. The connector works with both cloud and on-premise deployments, covering HR, payroll, and document management modules.
Yes. Once all parties have signed, the completed document is automatically archived in the correct employee dossier in AFAS, including the full audit trail and tamper-proof seal.
Absolutely. You can configure sequential signing (manager first, then employee) or parallel signing (everyone at once). Each signer receives a notification when it is their turn.
ValidSign supports SMS verification, email verification, and iDIN (Dutch bank-based identity). You can set different verification levels per signer based on the document type.
Yes. ValidSign signatures are eIDAS compliant and legally binding under Dutch and EU law. The full audit trail provides the evidentiary value required for employment contracts and HR agreements.