5 reasons why you should digitalise your HR processes today
The rise of hybrid workplaces, a combination of the physical office and the home workplace, and the increasing need to work more efficiently, have accelerated developments within HR departments in recent years. The digitalisation of internal processes and workflows has increased enormously during and after the COVID pandemic.
The pressure on and expectations of an HR department have never been as high as they are today. Digital transformation is therefore a must for every organisation. Various processes can be streamlined, allowing for more efficient work. This frees up valuable time, time that can be used for taking on more strategic tasks, time that can be spent investing in the well-being and development of employees.
The importance of digital transformation within the HR department
The HR department is the heart of virtually every organisation. This department is indirectly responsible for achieving the objectives. The needs of the organisation must be balanced with those of the employees. Motivated and valued employees deliver better results, but also attract like-minded talent from outside.
There is a need to spend more time on strategy execution, recruitment and selection, but also on developing and keeping current employees satisfied. By digitalising boring tasks and paperwork, important time is freed up to truly invest in those employees.
Assuming a growing workforce with younger employees who are technology-driven and need freedom and flexibility, it is now a must for every organisation to digitally transform. Precisely to attract and retain this younger talent. At the same time, a scalable organisation is created, where internal work processes must be adapted to the continuously changing and ever-developing internal needs.
Digitalise your HR processes today! Here are the 5 reasons why:
1. Improves efficiency and enables a hybrid work environment
The biggest gains from digitalising largely inefficient manual processes in document processing lie in time and flexibility. Time that can be spent on more important tasks and priorities. Flexibility because there is no longer any location dependency. Digitalisation ensures that it no longer matters whether you work at the office, from home, or from any other location.
Employees can easily and securely view and submit documents, fill in forms, and sign off approvals. Studies have shown that integrating a digital signing solution, for example, can reduce document turnaround time by as much as 80%!
2. Reduces human errors and delays
We are all just human, right? This means we are allowed to make mistakes. With the growing amount of work and deadlines that everyone experiences, we run the risk of making errors or overlooking a certain aspect of work.
Manual paperwork and documentation can also lead to delays in regular processes. For example, having a contract signed can take weeks, depending on the availability of the people involved. By digitalising processes, reminder messages, follow-ups, and other time-saving initiatives can be automated. Delays are more or less a thing of the past and human errors are prevented.
3. Saves money
By digitalising analogue paper processes, money is saved on things normally associated with that paperwork, such as paper, printers, ink, and other general office supplies. Additionally, there is no longer a need for space and capacity for physically archiving documents.
And do not forget that time is money! By digitalising processes, time is saved, time that can be spent on the growth and development of the organisation.
4. Increases document security and compliance with laws and regulations
By routing the flow of HR documents through a reliable and secure digital platform -- instead of physical documents lying around at the office or other locations -- compliance with privacy laws and regulations is improved across the board. In addition to the risk of reputational or image damage, it has been proven that non-compliance increases the risk of threats such as cyber attacks and data breaches. Digitalising the document process through a cloud-based solution is crucial for the safe storage of sensitive and confidential information. It also ensures business continuity.
5. Stimulates employee motivation and development
By digitalising processes, the HR department has more time to focus on what is important for the growth of the organisation. This includes employee well-being! There will be more time for setting up personal development plans, organising training, and recruiting new staff, which in turn is essential for the future success of the organisation.
When employees are given a voice and can develop in the way they see fit, their satisfaction and motivation will increase, which will in turn attract new talent.
Digitalise the signing process with ValidSign’s digital signature
Daily tasks such as processing paper documents, waiting for signatures, and filling in forms are not only time-consuming but also frustrating. Through ValidSign’s standard connectors, digital signing can easily be integrated with your current HRM system, and HR processes such as onboarding and contract management can be digitalised. Combined with the mobile app, you can log in and sign anywhere, anytime!
ValidSign’s user-friendly, fully cloud-based solution offers every organisation the opportunity to further digitalise. ValidSign is hosted in KPN’s reliable and highly secure data centres, ensuring compliance with current and new European regulations on data protection and privacy.
Would you like to know more about how ValidSign’s digital signing solution can be incorporated into HR processes?
Fill in the form or contact our sales department via email: sales@validsign.eu or phone: 085 - 303 3676 and request a no-obligation demonstration or introductory meeting!
