In the world of business, change is the only constant, and your business needs to continuously evolve to survive. Finding new and improved ways of serving your customers, but also making current workflows and processes more efficient, are high up on the list. The constant need to evolve has contributed to the importance of the digital transformation within organizations.
Digital transformation is a long-term investment which offers great opportunities and benefits to the company’s future development.
Incorporating an e-signature solution in your business workflows is an important part when it comes to digitalizing your business processes.
An e-signature allows businesses to securely sign documents in a digital format, eliminating the need for physical documents and manual signatures. This can improve and streamline process while offering numerous additional advantages.
Here are 10 ways an e-signature can benefit your organization:
1. Increases overall efficiency:
An e-signature can simplify the signing part of the processes by eliminating the need for any physical documents or manual signatures. As there is no need to print, deliver or scan, it can significantly reduce the time and effort required for a document to be returned signed. E-signatures will reduce the overall time spent on administration and paperwork, allowing your staff to focus on more important tasks.
2. Improves document security:
Using an e-signature solution to sign your documents will lower the risk of document tampering as it uses cryptographic certificates that shows if the document is in its original state or not.
You can then ensure that the document that was sent for signing is the one that was actually signed, and no changes were made to it. This could easily be done when sending a regular digital document for manual signing.
This eliminates the risk of fraud and ensures that all documents are legally binding. By digitalizing the document process with a cloud-based solution is critical for safekeeping sensitive information and ensure your organizations continuity.
3. Reduces costs:
By eliminating the need to print, deliver, and store physical documents, businesses can save on costs associated with manual paperwork and documents. This leads to significant cost and time savings that can be reinvested into other areas of the business.
4. Improves customer satisfaction:
An e-signature solution makes signing easier and more convenient for your customers, compared to traditional signatures. This will help improve your customer experience, leading to increased customer satisfaction and loyalty.
5. Improves compliance:
An e-signature solution uses encryption and authentication methods to verify the signer’s identity, this together with the timestamp provides an audit trail that can be used to determine who signed the document and when. By providing this auditable record, the e-signature ensures that the document is signed in a secure and compliant manner, which will help businesses comply with industry rules and regulations.
6. Provides flexibility:
The e-signature solution allows businesses to send and sign their documents from any device, and at any time. This provides greater flexibility when it comes to document handling, as it eliminates the need to be physically present or to use a specific device when signing.
7. Reduces human errors:
The e-signature reduces the risk of errors associated with manual signatures as you can standardize the documents and process through the digital signing platform, making it not only easier but also shorter. This helps to ensure that all documents are signed correctly and accurately, reducing the risk of costly mistakes.
8. Enables automated workflows:
The e-signature can easily be integrated with other business applications, such as CRM and accounting software. This will help automate workflows and reduce the need for manual involvement.
9. Enhances document control:
Through the online platform, you can see the status of your documents, and you can set automatic reminders to be sent in a special order to stimulate a faster signing process.
This will help to ensure that your documents are signed in a timely manner and eliminate the risk of delays.
10. Provides scalability:
By incorporating an e-signature platform, like ValidSign, in your business workflows, enables you to quick and easy scale up business processes to meet the demands of a growing customer base or workforce.
Digitalize the signing process with ValidSign’s e-signing solution
Through ValidSign’s standard integrations, the e-signing solution can be easily integrated with your current business systems. And with the mobile app, you can control the process and sign from anywhere and at any time!
It’s a fully cloud-based solution with a user-friendly interface, where you can profit from features like flexible workflows, audit trails, branded templates, and server possibilities.
Security is our highest priority, and by using the Netherlands most trusted data center, KPN hosting, we can ensure our clients that ValidSign complies with all current and new European data protection regulations through strict security and procedures.
Want to know more about how ValidSign’s e-signing solution can be implemented in your business workflow?
Contact sales@validsign.eu/ +31(0)85303 3676 or sign up here for a free demo and introduction meeting!