SPIE improves their efficiency with ValidSign

SPIE improves their efficiency with ValidSign

When originally founded in 1839, the company’s main focus was light installations, both residential and public.

Over time, the company developed from a civil, electrical, and industrial engineering business into a multi-technical service business in the areas of communications and energy. 

SPIE Netherlands, which is a subsidiary of the SPIE Group, provides a wide range of services to assist its customers with designing, installing, maintaining and operating their energy networks, facilities, infrastructure and (industrial) buildings.

Following the acquisition of Strukton Worksphere in in January 2022, SPIE Netherlands is now the largest multi-technical service provider in the Netherlands with more than 6,000 employees across 41 locations.

Strukton Worksphere was specialized in managing, maintaining, designing and developing different technical installations in buildings, and has been a pioneer in the market when it comes to data-driven maintenance and digitizing business processes.

They are therefore continuously searching for new ways of creating more efficient and sustainable work processes.

In 2020, the Program Manager for Digitization Sandra Bakker, came to the realization that there could be major efficiency improvement if the document signing process would be fully digitalized. The company therefore started the search for a e-signature provider to initially use for singing external documents, like quotations and purchase agreements.

When Strukton Worksphere merged with the Building Solutions division of SPIE Netherlands in 2022, the entire application landscape of Worksphere was incorporated at SPIE, including ValidSign’s e-signing solution.

Sandra Bakker says “earlier, a quotation was drafted digitally, then by printing, signing and scanning (sometimes crooked), the initial quality was greatly reduced to a point where it could even be hard to read. Additionally, having agreements signed by multiple parties was often a time-consuming process, and where agreements sometimes got lost in the mail. But since the implementation of ValidSign, a quotation can be signed within 1 minute!”


When implementing ValidSign, SPIE tested the e-signature solution for an entire year before introducing it across departments to sign all kind of documents including,   employment agreements.

“The ValidSign platform is userfriendly and provides better control over document flows. The dashboard shows all outstanding signing requests including their status, this means we must take fewer actions to find out where in the process the document is pending action. You can then easily schedule and send reminders after a few days for the signing process to proceed timely,” says Bakker.

Sign wherever, whenever

In addition to having a great overview of document flows, ValidSign offers the possibility to sign whenever and wherever wanted. “It often happens that, for example, offers have to be amended and signed at the last minute. If this would happen after working hours, or if a signatory is not currently in the office, that is no longer an issue! The required signatory can simply sign the documents at home or from any another location, even on their phone,” says Bakker.

The digital signature solution has enabled agreements to be signed fast and easy as signatories can sign as long as they have internet. This has changed the process significantly, from taking weeks to only days, or even just a few hours.

The future with ValidSign

Digitally signing with ValidSign is now an essential part of SPIE. More than 16 thousand documents are digitally signed severy year and that number is only increasing. “ValidSign is slowly being implemented across the organization. It is currently being investigated at what additional SPIE divisions and departments, the digital signature can be rolled out.

SPIE Netherlands is also expecting to start using the integration between ValidSign and SharePoint Online in order to automatically carry out the last step in the signing process, the filing work,” says Bakker. They believe the integration with SharePoint Online is an important add-on for any organization who wants to set up a fully digital working environment!

Want to know more about how ValidSign’s e-signing solution can be implemented in your organization’s workflow?

Contact our sales department on: sales@validsign.eu/ +31(0)85303 3676 or request a free demo HERE!

Housing corporation Stadgenoot implements e-signature organization wide

Housing corporation Stadgenoot implements e-signature organization wide

Stadgenoot, one of the largest housing corporations in the Netherlands, has implemented the e-signature from ValidSign to streamline the signing process within its organization. This is a major step forward for Stadgenoot in terms of digital transformation and promises to deliver substantial improvements in efficiency and customer experience. In this article, we take a look at the benefits of this new technology and how it is being implemented across the organization.

Stadgenoot is a housing corporation in Amsterdam and rents out more than thirty thousand social rental properties, that has an average rent of 500 euros per month. The housing corporation was formed in July 2008 through a merger between two Amsterdam housing corporations, the General Housing Association (AWV, founded in 1910) and Het Oosten (from 1911).

With more than 300 employees, spread over the four business units, Stadgenoot is an organization of size. Two business units provide financial and public housing management: Finance & Operations and Strategy & Portfolio. The customer-oriented work is housed in the Customer & Home business unit. The real estate-oriented projects are at Real Estate & Development.

Safe signing

Since the beginning of 2020, a large part of the organization has been digitally signing with ValidSign’s cloud based platform. The desire to make the switch over to an e-signature was fueled by the possibility to guarantee the security around the signing process and personal data seamlessly, as the manual signature wasn’t able to offer this guarantee at all times.

After Stadgenoot had made the decision to implement the e-signature, they were referred to ValidSign through their ERP system supplier Aareon. They scheduled a demo with ValidSign to have a tour of the signing platform and to discuss the possibilities for implementing it in their workflow. Ibrahim Hassan, functional administrator at Stadgenoot mentions, “Finding a digital signature supplier is quite easy, but you rarely find a supplier who also identifies as a partner and always thinks along with the customer. We found this in ValidSign.”

Except from two departments, ValidSign’s e-signature has now been rolled out across the organization. These two departments are currently using an e-signature platform from another supplier, but will soon make the transition over to ValidSign.

By using an e-signature, each department provides the highest level of security for the signing of their documents, and at the same time they have full insight into the signing process through the platform’s dashboard. The organization has chosen to identify signers through a second-factor authentication, this SMS authentication feature ensures that in addition to the regular email verification, the signer’s phone number is also verified to make sure it’s the correct person signing.

Then the iDIN authentication is being used by tenants for when signing the leases etc.

Most of the departments uses the platform for signing forms, assignments and/or contracts by external parties, while the finance department signs internal payment orders.

Sign anywhere and at any time

Because of the COVID pandemic, and the new way of working, there is an increased need for the digital way of signing. Ibrahim says: “Like the rest of the Netherlands, in the beginning of 2020 everything changed abruptly when we were only allowed to work from home. Getting an a signature from your manager or director was then a tricky task, and we were forced to rethink the processes. For example, the signatories were not present on location or did not have their own printer at home. ValidSign now allows us to sign, whenever, wherever!”.

Increased efficiency

In addition to the fact that the e-signing solution guarantees a high level of document security, the process has also become more efficient. “The time it takes to receive a signed document has been significantly reduced because a number of actions no longer need to be carried out. The volume of paperwork has also been drastically and employees have more time to spend on other important tasks. The users within Stadgenoot are satisfied with the new way of signing, and they were able to get started working with the platform after an initial introduction, which was nicely organized by ValidSign.

About the future

Within now and a few weeks, we expect the two departments that aren’t currently using the ValidSign platform to make the transition and then even more documents will be digitally signed. In addition, ValidSign and Aereon are developing the integration between the ERP system Tobias AX and ValidSign so that Stadgenoot and other companies can start signing from the trusted ERP system.

Once the integration has been implemented, several departments will be using it. Ibrahim says: “The e-signature is an indispensable part in our processes, and the use of it will only increase in the coming years. That is also why we like to work with ValidSign and Aareon to make the integration even more future-proof. We like to invest time and effort in this, because we believe that we will get a lot in return”.

Want to know more about how ValidSign’s e-signing solution can be implemented in your organization’s workflow?

Contact our sales department on: sales@validsign.eu/ +31(0)85303 3676 or request a free demo HERE!

ValidSign is FD  Gazelle 4th year in a row!

ValidSign is FD Gazelle 4th year in a row!

Based on revenue growth, growth in the number of employees and the profitaility of the organization, ValidSign has been awarded an FD Gazelle again this year.

2022 has been a great year for ValidSign so far. Altough many organizations have shifted from working from home to the office again, the digital signature stays indispensable for organizations.  With our solution, contracts can be signed place, time and device signed independently.

The combination of our driven team and our indispensable digital signing solution has ensured that for the fourth time in a row we are one of the fastest growing companies in the Netherlands.

Secure digital signing? Yes We Can!

Secure digital signing? Yes We Can!

Yes We Can Clinics is a youth clinic for young people aged 13 to 23 with mental health problems, addictions and/or behavioural problems. The professionals working for YWCC help young people and their parents get their lives back on track.

Yes We Can Clinics has both a national and international clinic. The international healthcare clinic has been around for about two years now and started digital signing with ValidSign. Safety is of paramount importance at Yes We Can Clinics.

ValidSign provides this assurance: documents can be safely offered digitally for signature.

“For Yes We Can Clinics, there is the need for validsign to sign place and time independently”

Place and time independence

Digital document signing is a necessity for ywcc’s international clinic. These are young people from different countries and even continents. Brigitte de Jager, Senior Policy Advisor at Yes We Can Clinics, explains: “In the international clinic there is the need for the application of ValidSign, because then we can not ask if people “come” to sign. We have international patients from Africa, Europe, Asia and South America, you name it. The digital signing of documents is done in the intake phase, i.e. before the treatment plan/treatment agreement is drawn up. In addition, in the evaluation phase, for the signing of evaluation forms. It is no longer necessary to let all persons come together to sign.
“It is very important in healthcare that you agree very well on what is going to happen and for what purpose. You also need a lot of consent statements. Permission to share statements with another health care provider. This process is very important and privacy-sensitive in healthcare. The documents are signed by the practitioner and the patient and/or the parents. This too is of course a reason to opt for ValidSign. There are several parties that have to give approvals and they don’t have to be on the spot at one point,” says Brigitte. “This can then be signed neatly in succession via ValidSign.”


In addition to place and time independence, safety is an important factor for Yes We Can Clinics. “Our target group is very sensitive to privacy and that’s why they also choose a clinic that values privacy,” says Brigitte. This is about safety in the area where they reside, but also about the safety of patient information. “Patient information is hypersensitive information. The whole life story of patients is contained in those documents and, for example, which Medication they use. With ValidSign, the documents can not only be signed legally, but also securely.”
In addition, overview also plays an important role. “The moment we have sent the documents digitally, it is easy to refer to those digital documents. We also have an electronic patient file, preferably with as little scans of paper documents as possible.”

Local and international

The employees who work with ValidSign were immediately enthusiastic after the introduction. “We really saw the possibilities for other fronts within Yes We Can Clinics.
In addition to the international branch of the organization, the HR department and the secretariat of Yes We Can Clinics already works locally mainly with ValidSign to prepare the form flow. They format the documents and manage them. Brigitte: “That is also our bet, that practitioners have as little to do with paperwork as possible. That’s not their job. The secretariat prepares it and signs the practitioner. It is crucial in such a system that it does not have to think about it for someone who has to sign.”

About the future

The use of ValidSign pays off from day one. In addition, consideration is also given to possible next steps relating to an even more efficient way of working. “The best thing would be if the Electronic Patients Dossier (EPD) and ValidSign are linked together. We did talk about the fact that documents automatically enter the system, now it all has to be stored manually. And linking address information is also useful,” says Brigitte.

ValidSign in Top 10 best performing SaaS companies

ValidSign in Top 10 best performing SaaS companies

ValidSign is in the Top 10 best performing SaaS companies in the Netherlands! With this SaaS100, MT/Sprout presents the 100 best performing SaaS companies from 2022 with a turnover of 50 million euros. With more than 200 registrations, we are proud to take the 7th place.

UMCG chooses ValidSign!

UMCG chooses ValidSign!

From now on University Medical Center Groningen now signs documents digitally with ValidSign. They will start by digitally signing research contracts and later on, tender purchases and employment contracts will follow. We are proud that another University hospital has been added to our customer base and wish UMCG the best of luck with the rollout of ValidSign within the various departments of the organization!