The Dutch retail chain Primera, specializing in magazines and newspapers, greeting and gift cards, stationery and raffles has chosen for the digital signature of ValidSign.
Hielco Spruijt, Store Automation Manager at Primera: “After an extensive pre-selection, we chose for ValidSign including the SharePoint integration. The user friendliness and the extensive functionalities of the platform made the difference. The digital signature will be used in all departments where (legally valid) signatures are required. Documents as purchasing, business and HR related agreements will be digitally signed. The secretariat is enthusiastic and the first experiences are very positive. This will give Primera a lot of spending advantage.”
We are pleased to support Primera in their digital signing journey.
Eindhoven, 14 October 2021 – PSV welcomes ValidSign as Official eSigning Partner at PSV. Both parties signed an agreement on October 11 with a term until at least season 2023-2024 . The digital signature supplier is the club’s Official Signing Supplier as of today and in that capacity joins PSV its Sponsor and Partner Pyramid.
Digital signing The ValidSign platform is an Enterprise solution that integrates with more than 150 applications so that contracts are initiated immediately and automatically stored in existing applications after signing. By using ValidSign, the signing process is greatly accelerated and simplified, signing errors are reduced and the legal and compliance position is strengthened. With the solution, documents can be digitally signed by multiple people from any (mobile) device.
Solution appeals “We are very happy to add a new innovative supplier to our database,” says Frans Janssen, Commercial Director of PSV. “It not only offers us more possibilities around contract signings, but it is also a sustainable alternative that prevents paper waste. That appeals to us enormously.”
Coronation John Lageman, Founder ValidSign: “It is fantastic for us to be official signing supplier of PSV. PSV has been a satisfied customer of ValidSign for a number of years. She mainly uses ValidSign to sign and send contracts from Microsoft Dynamics. We see this intensification as a culmination of the cooperation so far. We are very much looking forward to the coming years.”
Electronic signing is familiar territory for most accountancy firms in the Benelux or it is an important item on the agenda. With the electronic signature, accountants and tax specialists can obtain necessary signatures faster than ever, while still meeting strict legal requirements. Such a solution can be used for filing annual accounts as well as getting engagement confirmations, tax returns, HR documents and nondisclosure agreements signed.
Accountants digitally sign their documents with the advanced and qualified signature. During the signing process, electronic data is used to record the name and e-mail address of the signatory as well as the time and date of signature. In addition, a document is sealed when all the necessary signatures have been placed.
As a result, the electronic version also remains unchanged and you obtain the required signatures within a few minutes instead of days or weeks. However, there are a number of other ways to take the security and ease of use of electronic signature to the highest level. In this blog I explain the three most important ways.
From approval to digital signature
As mentioned, the two electronic signatures mentioned above are legally valid and just as secure or in some situations more secure than the wet signature. Nevertheless, there are still accountants who, despite the fact that they already sign digitally, still just need to approve some types of documents. An accountant can first of all eliminate the approval of his or her documents to enhance the security and thereby the ease of use of the electronic signature.
When approving a document, you depend on a log file in a third application for the burden of proof. You are dealing with a so-called vendor lock-in. In this case, a vendor lock-in makes the accountant and his customer dependent on the portal in which the approval is given. This is especially cumbersome for the customer because he or she cannot view the approved document afterwards, independently of this platform.
By having every document to be signed go through your digital signing platform, you can sign every document (or have it signed) on the basis of a low-threshold signature request via email, without having to provide customers with login details. In addition, the signed document is delivered as a PDF with the document of proof and you can have the documents validated independently of the signing platform. This is therefore not only more accessible than approval, it also ensures a safe and legally valid document.
Identification and Authentication
An important part of the electronic signature process is the verification of the identity of the signatories, which takes place prior to signing. When it comes to internal signers, this can of course be arranged quickly and securely, but how do you verify the identity of customers before a signature? An accountant can do this by doing face-to-face identity verification on location, so that at a possible signing moment he or she can rely on only the email address and telephone number of the customer to verify his or her identity. You will therefore have to invite your customers to your office. Especially in a time like this, with the Covid-19 rules and the fact that you have to wear a mask, it is not the most efficient way to verify the identity of your customer. Therefore, the second way to take the security and user-friendliness of electronic signature to the highest level is “verify the identity of your external signers through an additional authentication method”.
An additional authentication method offers you as an accountant the opportunity to verify the identity of customers and other external signatories, based on certain factors. Most accountancy firms use e-mail and SMS authentication, as mentioned earlier, but the extra authentication method that goes just a little deeper is iDIN bank authentication. iDIN bank authentication allows the user to verify the identity of the signers based on his or her bank details.
After receiving a signing request, the customer is asked to log into his or her online bank account, the bank details are checked and immediately after the approval moment, the customer is redirected to the signing platform to digitally sign the documents to be signed. iDIN bank authentication can be integrated with ValidSign’s digital signing platform so that the signer is automatically forwarded from the signing platform to iDIN, without having to perform any additional actions. The verification process is greatly strengthened in this way in a user-friendly way.
Streamlined Integration
We have arrived at the third, and also the last, way to take the security and user-friendliness of electronic signature to the highest level. This method is mainly there to improve user-friendliness, but it certainly provides a bit of extra security within the signing process. By integrating the signing platform with your trusted CRM system, for example, you can load the document, send it out for signature and automatically archive it in the right place in the CRM system. With more than 150 integrations, the ValidSign signing solution can be seamlessly integrated into your trusted application. In this way, documents can be digitally signed, without having to leave the trusted platform. In addition, from that moment on, your organization will always have a compliant file, since the documents are automatically placed back in the right place within the CRM system.
Now that you know how, as an accountant, you can raise the security and ease of use of your electronic signature to the highest level, you can of course start today!
If you would like more information about ValidSign, iDIN bank authentication or an integration, please contact us by email to info@validsign.nl
Our digital signing solution is always in development and this time it was the the turn of SharePoint Online connector. Until recently, the connector was still fairly basic; The signing process could start and end in Sharepoint Online, and contracts could already be automatically archived in the right location. These functionalities already made for a considerable efficiency boost for the organizations that use the link. Some of the functionalities that the stand-alone ValidSign solution has had for some time were not yet available in the Sharepoint link. These include supporting Text tags and using templates. Until now.
What’s new?
The ValidSign- Sharepoint link has been further expanded so that users can sign digitally more pleasantly and efficiently. Here are the latest features:
ValidSign text tags support;
Support for using templates;
Support multiple external authentication methodology such as iDIN and qualified sign
With text tag support, you can easily use templates. So you don’t have to rede decide where to sign every time. When you add or delete a new paragraph in a document, that tag simply goes along with it. The text tag is simply a typed piece of code that recognizes the sign solution and sees that a signature of, for example, the first signer has to be put there. That in combination with the new function to use templates will greatly speed up the drafting of contracts and agreements.
In addition, new external authentication methods have been added. You can now choose iDIN as an authentication method. Also, it is possible to sign qualified. The qualified digital signature is an electronic signature with a qualified certificate, a so-called Public Key Infrastructure (PKI) government certificate. A signatory must have a qualified certificate that verifies his or her signature identity and authenticity through a trusted server on the EU Trusted List (ETL). This requires face-to-face identification to receive a certificate. This form of electronic signing is only necessary for persons who have to sign documents with a heavy burden of proof. Think accountants, lawyers, mayors and doctors. You can request these hardware certificates (where you need a hardware key) and digital cloud certificates through ValidSign. More information about the PKIo certification can be found here.
Do you have any questions about the new features of the SharePoint connector? Please contact Support@ValidSign.nl.
Digital meetings in the government sector? Then chances are you’re using iBabs. The digital meeting platform makes it easier to prepare meetings, make them more efficient and make concrete appointments. This makes iBabs not only pleasant for board members and the city council, but also for the registry. Discover ValidSign’s renewed iBabs integration.
Decide the location of the signature yourself.
This seamless integration ensures that the last, and equally important, step of the meeting process is completed safely and smoothly. The revamped iBabs integration with ValidSign offers many new functionalities in the familiar way of signing. From now on, it is possible to determine the location of the signature in the document itself. So if you wish to place the signature under the greeting “with kind regards” it’s possible, but it may also be that you would prefer to have it in the upper right corner of the council decision. This way you have full control. Would you rather let the application automatically determine the location of the signature? Great! In this case, the signer only has to give an approval instead of signing.
You choose which form of the digital signature is used. The integration supports both the graphic signature and the click signature. So there are multiple possibilities to digitally sign your decision or agreement.
Decisions can be signed within minutes, the status is always clear and a decision or agreement is automatically archived in the right place in iBabs.
Want to know more about the iBabs link integrated with ValidSign or can’t wait to use it? Contact us soon!
The VALIDSign AFAS connector is now available! Since March this year, customers can digitally sign from AFAS with ValidSign. The link allows users to submit documents for signing in AFAS. Any process that requires signing can be monitored from A to Z in the system. Immediately after digital signing, the document is archived in the correct location in AFAS. In addition to improvements to the look and feel of the connector, this release includes new functionalities such as setting up the sender email and includes a reminder schedule. This seamless integration shortens lead time and provides a better understanding of the signing process.
The new functionalities in a row:
Reminder Schedule Schedule to send reminders in advance so signatures won’t delay your process. The user can specify which reminder schedule should be used per sign request.
Personal sending from AFAS The sender of the transaction from AFAS can monitor the transaction in his/her own ValidSign mailbox. While the sign requests are currently still sent and managed from a general email address, this update allows you to choose a personal shipping.
Automatic removal of the ValidSign environment Once the documents are fully signed, they are automatically returned to AFAS, including proof document. These documents will be automatically removed from the ValidSign environment after the update. Of course, it is possible to keep the documents available for some time in the ValidSign environment so that the external signers can download and archive the documents. The default retention time is 14 days. This only applies to signed documents.
Gebruikt jouw organisatie AFAS maar hebben jullie nog geen oplossing voor digitaal ondertekenen? Neem dan snel contact op, we laten je graag zien hoe ValidSign werkt.
GRATIS WEBINAR OP 17 NOVEMBER
Op dinsdag 17 november geven we van 10 tot half 11 een webinar over de nieuwe Afas connector. Meld je aan en zorg dat je erbij bent! Aanmelden webinar
